Monday, October 28, 2013

Dear PM Advisor. Oct 28, 2013

Dear PM Advisor,

My company has been unstable lately and my team members are leaving for more secure opportunities. What do I do with the schedule now that fewer and fewer people are working on the same amount of activities?

Sinking Ship in Washington, D.C

Dear Sinking Ship,

I'm hoping you resource-loaded your Project Schedule to show the effort required for each activity. That way you can show how many hours of effort are required. Remember, the hours don't leave with the vanishing team member.

You can then reassign those hours to the remaining team members and level the work to reflect that they only work 8 - 10 hours a day.

This inevitably results in lengthening the duration of the activities and the end date of your project. If anyone argues about your lengthening schedule, show them the facts that indicate why this was necessary.

If you weren't proactive enough to load your project correctly before, sit down with your existing team and plan out the number of hours of effort on the remaining activities and schedule them according to the availability of these resources. Now you just have to tell management: "I had thirteen team members, I'm down to ten, here's the effect on my schedule. If I lose any more, it will increase in duration, if you give me additional resources, I can reduce the schedule. The two go hand in hand."

Good luck,

PM Advisor.

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